How to Write a Resignation Letter (Example included)

If you have decided to leave your current job, one of the essential things you need to do is write a resignation letter. A resignation letter is a formal document that communicates to your employer that you are leaving your job and when your last day of work will be. It is an essential professional courtesy that helps to maintain a positive relationship with your employer and colleagues.

Writing a resignation letter can be a challenging task, but it is essential to do it right to ensure a smooth exit and to maintain your professional reputation. In this article, we will outline the steps you need to follow to write a resignation letter, along with an example.

Step 1: Plan Your Resignation Letter

Before you start writing your resignation letter, take some time to plan out what you want to say. Think about why you are leaving and what you want to communicate to your employer. Make a list of your key reasons for leaving and your achievements during your time at the company. This will help you to structure your letter and ensure that you cover all the important points.

Step 2: Keep It Professional

When writing a resignation letter, it is important to keep it professional and polite. This is not the time to air your grievances or to be negative about your experience at the company. Keep your tone positive and professional, and focus on the opportunities that you are moving towards, rather than the reasons why you are leaving.

Step 3: Include Key Information

Your resignation letter should include the following information:

  • Your name and contact details
  • The date of your letter
  • The name and contact details of your employer
  • The date of your last day of work
  • A brief explanation of why you are leaving (optional)
  • A thank you to your employer and colleagues for the opportunities and experiences you had at the company
  • A willingness to assist with the transition process (optional)
  • Your signature

Step 4: Proofread and Edit

Once you have written your resignation letter, it is essential to proofread and edit it carefully. Check for any spelling or grammar errors, and ensure that your tone is professional and polite. It is a good idea to ask a trusted colleague or friend to review your letter before you submit it to your employer.

Example of a Resignation Letter

[Your Name]
[Your Address]
[City, Postcode]
[Your Email Address]

[Employer Name]
[Company Name]
[City, Postcode]

Dear [Employer Name],

I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Work]. I have recently been offered an exciting new opportunity that I have decided to pursue, and as a result, I will be leaving the company.

I would like to take this opportunity to thank you and the entire team at [Company Name] for the support and opportunities you have provided me during my time here. I have learned a great deal and have made some wonderful connections that I will cherish for a long time. It has been an honour and a privilege to work with such a dedicated and talented group of professionals.

I would like to assure you that I will do everything in my power to ensure a smooth transition of my responsibilities to my replacement. Please let me know how I can best assist with this process.

Again, thank you for the wonderful opportunities and experiences that I have had while working at [Company Name]. I wish you and the team all the best for the future.


[Your Name]

This article was written in British English.

Leave a Reply